Tip of the week 59: 5 tips for email communication during a crisis

Tip of the week 59: 5 tips for email communication during a crisis



Kudos to your adaptability and resilience, you are well into the quarantine mode and are doing good by staying indoors. Now, as an email marketer it's time for you to craft content that engages your customers while they are indoor too. Even though various parts of the world stands still today because of lock down, work still continues.
 

You must be sending newsletters to your customers during this period, why not change the contents of it for a few days? 

 

Follow these tips and craft newsletters or emails that resonate with your brand, customers and the concurrent time.

 

 

Employee generated content-

 

Work from home is now the prevalent mode making you and your colleagues follow the same. As an email marketer, try to include such employee generated content in your newsletters and garner a more effective bond with the customers. Send emails with videos or articles sharing your 'Work from home' experience. Such content will resonate well with the recipients and they too will relate to content.  

 

Maintain humility- 

 

Times like these see dip in the productivity across different fields. Your customers too might feel the brunt. Maintain a tone of humility in your content, don't boast about the product or your work. Try to ensure your support for your customers in such a crisis.

 

User focussed content-

 

Try to visualize the scenarios your customers can have with your product or brand. Try to analyse the problems based on prior interactions and complaints and create content. Provide them with scenario based solutions much before they find themselves with doubts. 

 

Leave a space for your subscribers-

 

It's only natural that different brands will capitalize this phase and send emails to their clients. Many will focus on saying more and trying to provide resolutions, only few will lend a shoulder or ears. Be the faithful listener and ask your customers to write back citing their experiences with your product or work from home.

 

Choose your words and elements carefully-

 

During times like these many brands try to churn out email promotions with images and words. You as an email marketer can do your part by judiciously choosing words and elements in your content. Try to refrain from using words that directly hint at closeness or social gathering. Don't use images of crowds and meetings. 

 



Follow these tips and let us know if it helped you in your email marketing.


Regards,

Susmit Sen


    Access your files securely from anywhere







                        Zoho Developer Community





                                              Use cases

                                              Make the most of Zoho Desk with the use cases.

                                               
                                                

                                              eBooks

                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho Desk.

                                               
                                                

                                              Videos

                                              Watch comprehensive videos on features and other important topics that will help you master Zoho Desk.

                                               
                                                

                                              Webinar

                                              Sign up for our webinars and learn the Zoho Desk basics, from customization to automation and more

                                               
                                                
                                              • Desk Community Learning Series


                                              • Meetups


                                              • Ask the Experts


                                              • Kbase


                                              • Resources


                                              • Glossary


                                              • Desk Marketplace


                                              • MVP Corner


                                                        • Sticky Posts

                                                        • Tip of the week 03 - Sending emails in batches

                                                          Today's marketers not only want their email marketing to be efficient, but also smart. For an email campaign, you may think you have all the essential elements for lead conversion—a big mailing list, an attractive template design, and the most-engaging message content, but after hitting the ‘send’ button, you may not get the expected conversions. Wondering why? Here’s one of the major reasons. Many marketers miss out on sending the email campaign the right way. Did you know that you should not be
                                                        • Tip of the week 04 - Know about your recipients' 'prime open time.'

                                                          In today's market, the importance of customer behavior is astounding, with a vast amount of research and resources going into finding how customers make decisions. The process of persuading your customers to open your email and click on your call-to-action becomes easy when you understand the psychology behind their behavioral traits. Time to turn into a psychologist! Let's get to the basics—you want your emails to resonate well with your recipients. So, what's the primary thing involved here? It's
                                                        • Zoho Campaigns Expert Diaries on SoundCloud, Spotify, Apple Podcasts, and YouTube

                                                          Hi email champs,  As email marketers, we find great lessons in each other's works—be it the subject lines that worked good, the design that was received well, or the CTA that had the maximum clicks. Email marketing encompasses a wide variety of topics spanning everything from creation and design to development and deliverability.  Here's when we from the Zoho Campaigns team found the need to build an email marketing community comprising of seasoned marketers and email geeks who can help each other
                                                        • Email Deliverability Tip #3: Seal the deal with the preheader

                                                          In the last post, we learned about the subject line. Today we'll be learning about the preheader. A preheader is the short text that follows the subject line in an email. The preheader is designed to hint at what your email message is all about. A good preheader should act as a second subject line and convince your contacts to open the email. Now, let's learn the best way to craft a preheader. Your subject line and preheader should work together and accurately convey the gist of your email. Keep
                                                        • Tip of the week 15 - Add subscription-preferences option. Drive more engagement.

                                                          If crafting content for emails, getting creatives done, and running email campaigns is your love, then unsubscribes are the heartbreakers.  You can save your emails from being unsubscribed/trashed by adding a proper subscription-preferences option in your emails (works best at the time of signup). Giving subscribers the option to choose what they want to receive from you and decide how often (frequency of the emails) your emails should hit their inboxes will increase the reach of your campaigns manifolds. 


                                                        Manage your brands on social media



                                                              Zoho TeamInbox Resources



                                                                  Zoho CRM Plus Resources

                                                                    Zoho Books Resources


                                                                      Zoho Subscriptions Resources

                                                                        Zoho Projects Resources


                                                                          Zoho Sprints Resources


                                                                            Qntrl Resources


                                                                              Zoho Creator Resources



                                                                                  Zoho CRM Resources

                                                                                  • CRM Community Learning Series

                                                                                    CRM Community Learning Series


                                                                                  • Kaizen

                                                                                    Kaizen

                                                                                  • Functions

                                                                                    Functions

                                                                                  • Meetups

                                                                                    Meetups

                                                                                  • Kbase

                                                                                    Kbase

                                                                                  • Resources

                                                                                    Resources

                                                                                  • Digest

                                                                                    Digest

                                                                                  • CRM Marketplace

                                                                                    CRM Marketplace

                                                                                  • MVP Corner

                                                                                    MVP Corner







                                                                                      Design. Discuss. Deliver.

                                                                                      Create visually engaging stories with Zoho Show.

                                                                                      Get Started Now


                                                                                        Zoho Show Resources


                                                                                          Zoho Writer Writer

                                                                                          Get Started. Write Away!

                                                                                          Writer is a powerful online word processor, designed for collaborative work.

                                                                                            Zoho CRM コンテンツ






                                                                                              Nederlandse Hulpbronnen


                                                                                                  ご検討中の方




                                                                                                        • Recent Topics

                                                                                                        • API Self Client Authtoken conversion always returns "invalid_client".

                                                                                                          I am having a problem when trying to convert an Authtoken to OAuth for a Self Client script.  I have made sure that the client Id, secret, and organisation are correct, and the domain is definitely ".com"/ This is the python code I am using to create
                                                                                                        • average cost display

                                                                                                          Hello there, I'm using the average cost valuation method, and the cost price shown in the Items menu should reflect the latest WAC (Weighted Average Cost). However, it doesn't update automatically. Is there a way to display the current average cost without
                                                                                                        • Invitation-Based User Access in Zoho Analytics

                                                                                                          Hello everyone, We’re rolling out an important update on how users are added to your Zoho Analytics Organization and Workspaces. Previously, when admins added users, they were automatically added to the organization. Moving forward, to improve security
                                                                                                        • Cliq iOS can't see shared screen

                                                                                                          Hello, I had this morning a video call with a colleague. She is using Cliq Desktop MacOS and wanted to share her screen with me. I'm on iPad. I noticed, while she shared her screen, I could only see her video, but not the shared screen... Does Cliq iOS is able to display shared screen, or is it somewhere else to be found ? Regards
                                                                                                        • How to handle this process need using a Blueprint?

                                                                                                          See one minute screen recording: https://workdrive.zohoexternal.com/external/eb743d2f4cde414c715224fc557aaefeb84f12268f7f3859a7de821bcc4fbe15
                                                                                                        • Empowered Custom Views: Cross-Module Criteria Now Supported in Zoho CRM

                                                                                                          Hello everyone, We’re excited to introduce cross-module criteria support in custom views! Custom views provide personalized perspectives on your data and that you can save for future use. You can share these views with all users or specific individuals
                                                                                                        • Automation#24: Auto-Update custom field from Accounts to Tickets

                                                                                                          Hello Everyone! Welcome back to the Community Learning Series! This episode dives into how Zylker Techfix streamlines account-related ticket references. Previously, employees had to manually check account details to retrieve specific customer information,
                                                                                                        • [Webinar] Live demos and user Q&A with Zoho Writer product experts

                                                                                                          Join us on June 12, 2025 for live demos based on your use cases and real-world scenarios raised via form. This is also an opportunity to get your questions answered directly by product experts from the Zoho Writer team. Webinar agenda Live demos based
                                                                                                        • Schedule mass emails, view mass emails status and more!

                                                                                                          Hello everyone, Mass emails help you communicate with multiple customers in a couple of clicks. We have introduced a Mass Emails dashboard in Bigin so that users can see the status of the mass emails like how many emails were opened, clicked and bounced.
                                                                                                        • CRM Custom function updating a module record shows the Super Admin user as the record modifier

                                                                                                          Dear Zoho CRM Team, Is there any way to update this so that when a custom function has updated a record the Super Admin user doesn't become the modifier? This happens on the record as a modifier and shows up in the audit logs. It would be more useful
                                                                                                        • Enable History Tracking for Picklist Values Not Available

                                                                                                          When I create a custom picklist field in Deals, the "Enable History Tracking for Picklist Values" option is not available in the Edit Properties area of the picklist. When I create a picklist in any other Module, that option is available. Is there a specific reason why this isn't available for fields in the Deals Module?
                                                                                                        • Support Mixed Visibility Settings in Knowledge Base Categories

                                                                                                          Hello Zoho Desk Team, We hope you're all doing well. We’d like to submit a feature request regarding visibility settings in the Knowledge Base module. 🎯 Current Limitation As of today, when a category is set to a specific visibility level (e.g., Public),
                                                                                                        • Multiple Selection/Select All for Approvals

                                                                                                          I have a suggestion from users regarding Approvals. In our environment, our Regional Managers can receive multiple requests for Approval or Rejection. They find it tedious to approve (or reject) each individual record. They would like to have a way to
                                                                                                        • Nimble enhancements to WhatsApp for Business integration in Zoho CRM: Enjoy context and clarity in business messaging

                                                                                                          Dear Customers, We hope you're well! WhatsApp for business is a renowned business messaging platform that takes your business closer to your customers; it gives your business the power of personalized outreach. Using the WhatsApp for Business integration
                                                                                                        • How to report and analyze a multi-select field entries distinctly ?

                                                                                                          As many of CRM users I have many multi-select fields that allows me to choose more than one chose in one cell for a specific filed Like: Field A - A;BC - A;C -B;C But when reporting the field it will handle each cell as a "String" not multiple entries
                                                                                                        • Merge invoices

                                                                                                          This has come up three times in a month of me using the system. a client whom i do work for on a regular bases asked me to invoice separate jobs on a single invoice. I would then go and cancel the old invoices and make a new one. It would be great if i could just select the invoices and click merge to create a single invoice.
                                                                                                        • Zoho CRM Two currencies on one record

                                                                                                          Hello all, Our country is planning to transition to Euro from our local currency. The government is planning to mandate that all companies show their invoices, quotes, etc. in both currencies for a period of one year in order to protect from speculation.
                                                                                                        • How to get values from both tables in Join in COQL query in Zoho API

                                                                                                          In this below query I can get value either from Deal Table or from Contact table. If I wanted data from both the table it is not working. Can you please help me with this. Thanks in advance. {     "select_query": "select ,A.Deal_Name,B.First_Name,B.Last_Name,
                                                                                                        • screenplay

                                                                                                          hi, zoho rules, but it would rule even more if there was a screenplay template available - are there any plans for a creative app, perhaps with a set of theatre, television & film script templates?
                                                                                                        • 【Zoho CRM】日時のフィルター機能のアップデート

                                                                                                          ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 今回は「Zoho CRM アップデート情報」の中から、各タブで利用可能な日時のフィルター機能のアップデートをご紹介します。 日付項目と日時項目のフィルター及びカスタムビューに、「前へ(Previous)」「次へ(Next)」の選択肢が追加されました。 ⬛︎[前へ(Previous)]:作成日時に基づきレコードをフィルターにより抽出する場合 例1. 前へ6ヶ月:当月を除く直近6ヶ月間のレコードを抽出 例2. 前へ3年:今年を除く直近3年間のレコードを抽出
                                                                                                        • How can I notate on check stub when a vendors credit has been applied to an invoice payment?

                                                                                                          I'm looking for a way of printing vendor credit memo use on a check stub when its been applied to other invoices. To let my vendors know I'm using credit memo XYZ in the amount of $xx.xx. Currently I am having to handwrite it on the stub to show my vendor
                                                                                                        • Multi-currency in Zoho CRM Forecast and Reports

                                                                                                          As a company we have branches in 4 different countries with as many different currencies. Our Sales Teams would like to work with their local currency as much as possible. The Forecast module using only 1 currency is practically usable only by the sales
                                                                                                        • Installment plans

                                                                                                          Hi I am looking for a way to allow my customer to make equal monthly payments. For instance if I create an invoice for customer Y for $1000 I want to allow them to make equal monthly payments for the next 6 months. I need those payments to be auto charged
                                                                                                        • Introducing Zoho CRM for Everyone: A reimagined UI, next-gen Ask Zia, timeline view, and more

                                                                                                          Hello Everyone, Your customers may not directly observe your processes or tools, but they can perceive the gaps, missed hand-offs, and frustration that negatively impact their experience. While it is possible to achieve a great customer experience by
                                                                                                        • Can i integrate bigin with google voice?

                                                                                                           I make all my calling through google voice to seprate my personal line from business. I want to log my calls with customers automatically but i domt see anywhere where i can do that. Any help? Im pretty sure i wont be able to. Sad
                                                                                                        • Change Default Currency in Zoho Reports

                                                                                                          Is it possible to default all currency fields in my Reports and Tables to my local currency without having to reformat them every time?
                                                                                                        • Zoho Books | Product updates | June 2025

                                                                                                          Hello Users, We’ve rolled out new features and enhancements in Zoho Books, from the option to record advances for purchase orders to dynamic lookup fields, all designed to help you stay on top of your finances with ease. Introducing Change Comparators
                                                                                                        • Client Script | Update - Client Script Support For Custom Buttons

                                                                                                          Hello everyone! We are excited to announce one of the most requested features - Client Script support for Custom Buttons. This enhancement lets you run custom logic on button actions, giving you greater flexibility and control over your user interactions.
                                                                                                        • In the Blue Print Transition requirement received it will show 8 check field in pop up if they any one of this field then only move to next stage Ist quote

                                                                                                          In the Blue Print Transition requirement received it will show 8 check field in pop up if they any one of this field then only move to next stage Ist quote Pls help how i fix this
                                                                                                        • The Grid is here!

                                                                                                          Hey Zoho Forms Community! 👋 We’re thrilled to announce the launch of a feature that’s been on your wishlist for a while: Grids What is Grids? Grids let you place form fields side by side in multiple columns to create a more concise and organized form
                                                                                                        • Multiselect lookup in subform

                                                                                                          It would be SO SO useful if subforms could support a multiselect look up field! Is this in the works??
                                                                                                        • AutoScan Not Working Since April -Support says it with engineering

                                                                                                          Hi there, Autoscan has not been working on my account since April. Without this feature, completing expenses reports is laborious and error-prone. I keep asking for updates seeing as this is a critical feature, but told that it's being looked into and
                                                                                                        • Is there a Waiting Room Before The Webinar Starts?

                                                                                                          It appears that there is no waiting room before a webinar starts. For example, with most webinar software you can collaborate with your co-presenter, set up your presentation and check to make sure everything sounds right before you go live. Zoho Meeting/Webinar
                                                                                                        • Quotes

                                                                                                          Has anyone figured out how to automatically upload a quote that was signed via Zoho Sign and insert it directly to that leads file and push it through the pipeline to proposal signed status?
                                                                                                        • Optimizing Zoho CRM Integration – Tips & Insights Needed

                                                                                                          I hope you're all doing great! I'm currently working on integrating Zoho CRM with our platform, which helps users get iPhone Free of cost through verified government programs. Everything's coming together nicely so far, but I'd really appreciate some
                                                                                                        • Forms - Workflow

                                                                                                          Apologies if this has been asked before. I would like to know if there is a way to setup a form where a customer completes the fields/questions on Page 1 and then it is forwarded to an internal department employee who completes the fields/questions on
                                                                                                        • GSTIN Public Search API

                                                                                                          Does zohobooks have an api using which i can search GST numbers and get their details?
                                                                                                        • Multiple locations but one parent company

                                                                                                          I am trying to configure my accounts that have multiple locations under one parent company to show separate locations in the portal.   
                                                                                                        • Using the "Like" operator in Custom Formula

                                                                                                          HI there, Can someone please explain the way to use the "LIKE" operator in an IF statement to compare strings? I have tried the following but am not getting the results I'm after. if( "CurrentStatus" like 'Rejected*','Unsuccessful','Pipeline') Thanks Matt
                                                                                                        • Choice-based Field Rules on Global Lists

                                                                                                          Hi, The new Choice-based Field Rules should also be able to work with Global Lists not just local lists. Thanks Dan
                                                                                                        • Next Page