Static Prefill URLs

Static Prefill URLs

Zoho Forms allows you to generate prefill URLs using the Field Alias - Prefill URL option. However, this method requires configuring field aliases manually for each field, and once a prefill URL is generated, it cannot be saved for future use. With the Static Prefill URLs option, you can generate, store, and manage multiple prefill URLs for future use without needing to regenerate them each time.

Advantages of the Static Prefill URLs option

  • Prefilled values are securely stored and not exposed in the URL.
  • Create and save prefill URLs for future use.
  • Edit previously generated prefill URLs without reconfiguring field aliases.
  • Update generated prefill URLs without any change to the URL.
  • Reuse prefill URLs efficiently without repeating the generation process.
  • Shorten prefill URLs for cleaner links that are easier to share. 
  • Generate a QR code and scan it to access the Prefill URL instantly. 
  • Download and share the QR code with form users for quick access to the Prefill URL.

Differences between Field Alias - Prefill URL and Static Prefill URLs



Field Alias - Prefill URL Static Prefill URLs
1.
Need for field aliases
Required for each field to assign prefilled values.
Not required. You can directly map fields to prefill values.
2.
Saving prefilled URLs Cannot save URLs for future use. Needs to be regenerated every time. Prefill URLs are stored and can be reused or modified later.
3.
URL length Field aliases and values are appended to the URL, making it long. URL remains the same, even when fields are mapped to new prefill values.
4.
Data security Prefilled values are visible in the URL. Prefilled values are securely stored and not exposed in the URL.
5.
Effect of field mapping changes Changes require generating a new URL. Changes can be updated without modifying the existing URL.

Steps to generate a prefill URL in Static Prefill URLs

  1. In your form builder, navigate to Settings > Prefill > Static Prefill URLs.
  2. Click Configure Now.

    Click Configure Now

  3. In the Prefill URL Builder popup, enter a unique name for the Prefill URL. This will help you easily identify and manage multiple prefill URLs in the future.
  4. Under Field Mapping, click + Add Fields and map the field labels to the field values to be prefilled.
    Notes
    Note: You can map a maximum of 50 fields to their prefill values.
  5. You can also add tracking parameters, such as the Referrer Name by clicking + Tracking Parameters.

    Generate Prefill URL

  6. Click Generate Prefill URL.
  7. The generated Prefill URL will be listed as shown.

    Static Prefill URLs


  8. To generate more URLs with different prefilled field values, click + New Prefill URL in the top-right corner and repeat the above steps to the generate prefill URL.
    NotesNote: You can generate a maximum of 10 prefill URLs.
  9. To edit, copy, or delete an existing URL, hover over the URL and click the respective icon.
By clicking the edit icon corresponding to a URL, you can:
  1. Modify the prefilled values in the Static Prefill URLs section without generating a new URL. Simply update the field mappings, and the form will reflect the new values when accessed.
  2. Update prefill values without changing the generated link.

    For example, if you originally prefilled a form with:

    Later, if you want to update it to:

    You can do this with the Static Prefill URLs option, and the URL remains unchanged.

    Update Prefill URL

  3. If your form has Language Translation enabled, you can update the form's language without any change to the Prefill URL already shared.

    Change form language
If you delete a generated Prefill URL, users accessing the deleted link will still be able to view the public form, but the prefilled values will no longer be applied.

Shortening Static Prefill URLs 

You can use Shorten Prefill URL to reduce the length of the Static Prefill URL, just like you use Shorten URL to simplify the form permalink URL. Shortened links look cleaner, more professional, and are easier to share. They are ideal for social media sharing and other platforms with character limits. Learn More 



Note: The Shorten Prefill URL option will be available only when the Shorten URL is generated for the form permalink.  Learn MoreNotes

To generate a shortened prefill URL,

  1. In your form builder, navigate to Settings > Prefill > Static Prefill URLs.

  2. Click on Shorten Prefill URL.




Accessing Static Prefill URLs via QR Code

You can generate a QR code for each Static Prefill URL and instantly access the URL by scanning it. Additionally, you can download and share the QR code to provide quick and seamless access for other users. QR codes eliminate the need for manually typing URLs, reducing errors and making access more convenient across devices.

To generate, scan, and download a QR code:  

  1. In your form builder, navigate to Settings > Prefill > Static Prefill URLs.



  2. Hover over the desired prefill URL, click on Generate QR Code, and scan it to access the form instantly.



  3. Click Download QR Code. The QR code will be downloaded in .png format.

 
Note: QR Code can also be generated for the shortened prefill URL, resulting in a simpler QR code that scans faster. It also improves readability and visibility, especially on printed materials.Notes


      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit
                              Intake FormsLegalMobile App
                              Form DesignerHRMobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsEncrypted Forms

                              Secure Forms

                              WCAG

                                      Create. Review. Publish.

                                      Write, edit, collaborate on, and publish documents to different content management platforms.

                                      Get Started Now






                                                        You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                            Manage your brands on social media

                                                              Use cases

                                                              Make the most of Zoho Desk with the use cases.

                                                               
                                                                

                                                              eBooks

                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho Desk.

                                                               
                                                                

                                                              Videos

                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho Desk.

                                                               
                                                                

                                                              Webinar

                                                              Sign up for our webinars and learn the Zoho Desk basics, from customization to automation and more

                                                               
                                                                
                                                              • Desk Community Learning Series


                                                              • Meetups


                                                              • Ask the Experts


                                                              • Kbase


                                                              • Resources


                                                              • Glossary


                                                              • Desk Marketplace


                                                              • MVP Corner

                                                                Zoho Sheet Resources

                                                                 

                                                                    Zoho Forms Resources


                                                                      Secure your business
                                                                      communication with Zoho Mail


                                                                      Mail on the move with
                                                                      Zoho Mail mobile application

                                                                        Stay on top of your schedule
                                                                        at all times


                                                                        Carry your calendar with you
                                                                        Anytime, anywhere




                                                                              Zoho Sign Resources

                                                                                Sign, Paperless!

                                                                                Sign and send business documents on the go!

                                                                                Get Started Now




                                                                                        Zoho TeamInbox Resources





                                                                                                  Zoho DataPrep Demo

                                                                                                  Get a personalized demo or POC

                                                                                                  REGISTER NOW


                                                                                                    Design. Discuss. Deliver.

                                                                                                    Create visually engaging stories with Zoho Show.

                                                                                                    Get Started Now









                                                                                                                        • Related Articles

                                                                                                                        • Choosing the right prefill type

                                                                                                                          Zoho Forms offers multiple options to prefill fields in your forms, ensuring a seamless experience for users by auto-populating known data. The 3 primary prefill types are: Field Alias - Prefill URL Static Prefill URLs Dynamic Prefill - Webhook They ...
                                                                                                                        • Field Alias - Prefill URL

                                                                                                                          Table of contents What is prefilling form fields? Why is prefilling forms important? What is Field Alias? Set Field Alias Generate a prefilled form URL Manually create the URL of a prefilled form Prefill a Multiple Choice Field Prefill a Dropdown ...
                                                                                                                        • Dynamic Prefill - Webhook

                                                                                                                          Table of contents Overview How does dynamic prefilling work? Configuring Dynamic Prefill - Webhook Webhook Settings Search Configuration Webhook Details Webhook Testing Prefill Mapping Response Formats for the Field Types Pricing Overview Dynamic ...
                                                                                                                        • Overview

                                                                                                                          General Display: To set up the basic attributes of your form. Here, you can choose to display the form header and set the direction of text in your form. Thank You Page & Redirection: Configure what happens after form submission (e.g., redirecting ...
                                                                                                                        • I have a Zoho CRM field in my forms to fetch data from CRM and prefill the form but this does not work when users from my organization use the form.

                                                                                                                          The Zoho CRM field is not supported when the form is embedded on a webpage or when the form's Public URL is directly used to access the form. This is because the Users who are not part of your Zoho Forms org can access the form through the public ...
                                                                                                                          Wherever you are is as good as
                                                                                                                          your workplace

                                                                                                                            Resources

                                                                                                                            Videos

                                                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                            eBooks

                                                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                            Webinars

                                                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                            CRM Tips

                                                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                                                              Zoho Show Resources